2nd Annual Community Day Event @ VFW Post 4538

General Event Information & Requirements

  • The Event will be held on May 27, 2024 from 11:30am to 3:30pm at the Crawfordville VFW Post, 475 Arran Rd Crawfordville, FL 32327
  • Vendor space is limited and will given on first come, first serve basis.
  • Vendor payment must be paid in full and included with the application.  Payment will be refunded in full if there are no spaces available.
  • Vendor cancellations are non-refundable. A $25.00 NSF (Nonsufficient funds) fee will be assessed for any returned checks.
  • Vendor booths are 10’ x 10’. All booths are outdoors and all equipment must fit within the designated booth space.  There is no electricity to the booths.
  • Vendors supply their own booth tables, chairs and small tents (no larger than 10×10).
  • Booth set up begins at 9:00 am May 27, 2024.  Booths must be set up by 11:15 am and disassembled by 5:30 pm.
  • All vendors must be inside the fenced area by 10:45.  Any vendor who shows up after 10:45am, will not be granted access and will forfeit vendor fee of $25.00
  • All vehicles must be moved out of fenced area by 11:00am. Vehicles will not be allowed in the fenced area until 3:45 pm for any reason.
  • Vendors are responsible for collecting and paying Florida sales tax.
  • All vendor tents must be properly weighted down. Please be prepared for any strong winds/rain that may occur.
  • Payment may be made by check, money order, or cash. Checks and money orders should be made payable to VFW Post 4538.
  • All vendors are responsible for cleaning their own area at the conclusion of the event.  Any violation from this policy may result in being barred from future events.
  • EVENT CANCELLATION POLICY: The Community event is a fundraising event run by a nonprofit organization. The event will only be cancelled if the safety of the vendors and participants is deemed a risk due to inclement weather, acts of God, or any other circumstances deemed necessary by the VFW Post 4538 or government officials/entities. Should the event be cancelled due to inclement weather, the event will be rescheduled to a later date by the VFW Post 4538, within 30 days and no refunds will be given.

Vendor Rules

  • No “yard sale” items are permitted
  • No refunds will be given for any vendor violations.
  • Vendors may not sell or solicit outside of your designated booth area.
  • Vendors must offer all patrons sales receipts with contact name and phone number clearly stamped or printed on the sales receipt.
  • Generators are permitted, with approval from the VFW Post PRIOR to day of event.
  • No sales of alcohol, tobacco or firearms
  • Please note: Wi-Fi is not available. Vendors must supply their own, if needed.
  • Vendors must be able to collect sales tax in Florida, regardless of the state in which their business is registered.
  • No raffles or “giveaways” where an exchange of money takes place for a chance winning
  • Non-Profit Vendors are not permitted to sell any items including event tickets or solicit contributions

  • I, the undersigned, hereby release and forever, discharge VFW Post 4538 and VFW Auxiliary Post 4538 and their respective officers, members and volunteers, from any and all liability, claims, actions and possible causes of action which may accrue to any of said parties from every and any loss, damage, and injury that may be sustained while participating in the Community Day Event.
  • The signed application constitutes a contract to follow all information and rules.
  • Failure to follow information and rules may result in removal from this event, and forfeiture of paid vendor fees.